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Case study examples of events we have delivered

APCC and NPCC Partnership Summit 2018

We have once again been awarded the event management contract for the 2018 APCC and NPCC Partnership Summit. This event brings together Police and Crime Commissioners and Chief Constables from across the country in a 2-day conference where key Ministers and other senior speakers discuss the latest issues affecting this sector. Event Works Europe manages all event logistics, catering, AV, accommodation, delegate payment and registration, printed collateral and finance. In addition, we bring in exhibitors and sponsors and manage a full exhibition which runs alongside the conference itself.

As with all our clients, we work closely on the planning, having regular calls and meetings and ensuring we stay on track in the months and then weeks leading up to the event. This will be third year we have worked on this event and we are thrilled to have been retained once again.

Coventry University

We have been delighted to work with Coventry University this Autumn, specifically supporting the Faculty of Health and Life Sciences. Our brief was to support three pre-application open days during October and November, by organising a range of entertainment and food outlets in an outdoor area, adding a different dimension to the open days and making the most of some of the university’s impressive facilities and open spaces, creating a ‘festival’ feel.

We worked closely with the university’s in-house team in the planning and delivery of the events which saw thousands of visitors to the university from across the UK. All in all, a thoroughly enjoyable project to have worked on.

"It’s been a pleasure to work with Sharon and the Eventworks team.  They provided a professional, cheerful and seamless addition to our in house team, and went above and beyond the brief to ensure that everything went smoothly for us on the day!"
Caroline Geraghty, Events and Engagement Officer, Coventry University

Coventry University
Coventry University
Coventry University

Neo4j Graphtour 2018


This year we worked closely with our client Neo4j on their 8-city European Roadshow, with one-day events taking place in 8 different cities during February, March and April. The events ranged in size, from 100 – 300 delegates at each.

We were heavily involved in the planning, with responsibility for sourcing and managing all of the event venues as well as staff accommodation and customer dinner venues. We were also on-site, ensuring everything ran smoothly.

Starting in Tel Aviv, we went on to Madrid, Berlin, London, Paris, Stockholm, Amsterdam and Milan – a great project to be involved with, and we are delighted to have been retained to do this all again for 2019.

Supporting Graph Connect Europe, May 2017
Neo4jFor the third year running, we were delighted to handle event management for the Neo4j Graph Connect Europe event in London, which this year attracted around 800 delegates from across the globe.
Neo4j are providers of world leading graph database technology and Graph Connect Europe is their flagship European event, taking place over 3 days in and comprising of a one-day conference which was held at the QEII Conference Centre, along with a whole host of 'fringe events' at venues across London.
Our role was to support the European marketing team by managing all of the logistics for the conference, including all venue, catering and AV requirements. We also brought in speciality suppliers including the 'Lick me Delicious' ice cream cart, which added a fun dimension to the catering and went down a treat with the delegates!
Over the 3 days we helped to organise a customer dinner at the prestigious Haymarket hotel, and a training day at 'Skills Matter' which included a 'Hackathon' for around 200 digital engineers! We also managed all staff accommodation and related meeting venues and logistics for the week.
It was great to support such a dynamic and forward-thinking team at Neo4j, and to work with them to deliver such a successful series of events.

Neo Technology's EMEA Conference and Connect Clinic

neo4JThe first week of May 2015 Event Works Europe (EWE) managed Neo Technology's EMEA Conference and Connect Clinic. Managing all aspects of the event logistics including staff accommodation and transport to and from hotel to venue, courier service and catering requirements for up to 450 staff and delegates. Marketing support was also provided sourcing lanyards, voting chips and event flags.

Beginning the week on the Tuesday with a Quarterly Business Review at ETC Venue's St Pauls, for senior staff and accommodation at the Mondrian and Citizen M Hotels. With a Training Day on the Wednesday at Norton Folgate and Partner Dinner at Apex, EWE took care of all catering and accommodation requirements as well as registration of staff and event signage; av requirements, sourcing and preparation of delegate bags

Thursday saw the EMEA Conference for 450 guests at 155 Bishop's Gate, EWE managed the visitor registration, catering and AV requirements and on the floor management.

Friday kicked off with an all company meeting at London Bridge Hotel, followed by a boat trip and lunch on the Thames before visiting the Royal Navel College and Greenwich Observatory. Staff finished off a busy week with a relaxed dinner at Brew Wharf micro-brewery.

Ring Central

Ring CentralThe 2nd quarter of 2015 has seen EWE providing complete event management for Ring Central across 4 venues throughout March, April and May.

In March we coordinated their attendance at the E-lite Business Show. We provided a complete Event Management service; sourcing and coordinating the build of the pop up stand to the client's specifications. Liaising with the Venue Management Team to provide all requirements – electrics, tv and stand, internet, as well as management of the online portal.

For April, Ring Central attended the UC Expo London Olympia, EWE coordinated and sourced provision of stand build and booking of electric, internet coffee machine and also identified an opportunity for our client to take part in a Marketing initiative at the show called "A Happy Hour" this brought extra visitors to the stand, along with Magician Sam Strange who entertained visitors with his close up magic.

During May, we managed Ring Central's attendance at The Smart Business Show, Dublin. We arranged accommodation along with sourcing branded clothing for Ring Central staff manning the stand. Using our fantastic industry connections we were able to source and provide all branded promotional items such as umbrella's, pens and jelly beans.

At the Business Show at the London Excel, Ring Central opted for 2 stands on this occasion (1 large, 1 small) as previously we managed the provision and online portal for both stands, while coordinating the stand build for the larger site.

Events Management, Venue Finding, Conferences & Meetings, Exhibition Management, Awards & Evening Ceremonies, Hotel Booking. Established in 2008.
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